St. Mary's Healthcare

Setup Dashboard

Scheduling foundation

This view summarizes the domain data that will become the admin setup experience: schedule pools, Med/Surg floors, shift labels, coverage codes, and employee rules.

Data source: Database
HomeManager dashboardReview employeesSchedule periodsDaily sheetsView schedule gridStaffing goalsLeadership accountsRequests
Schedule pools5
Med/Surg floors2
Shift labels24
Holiday rules27

Schedule Pools

Three coordinated schedules

LPNLPN
Active
PCTPCT
Active
PSCPSC
Active
RNRN
Active
UCUC
Active

Units

Two Med/Surg floors

Floor Maria HallMaria Hall
Floor St Theresa HallSt Theresa Hall

Holiday Rotation

Published Weekend A/B holiday schedule

Holidays can override normal weekend patterns, so they are tracked as their own schedule rules.

2026

Memorial DayMay 25, 2026Weekend A
July 4thJul 4, 2026Weekend B
Labor DaySep 7, 2026Weekend A
Thanksgiving DayNov 26, 2026Weekend B
Black FridayNov 27, 2026Weekend A
Christmas EveDec 24, 2026Weekend B
Christmas DayDec 25, 2026Weekend A
New Year's EveDec 31, 2026Weekend B
New Year's DayJan 1, 2027Weekend A

2027

Memorial DayMay 31, 2027Weekend B
July 4thJul 4, 2027Weekend A
Labor DaySep 1, 2027Weekend B
Thanksgiving DayNov 25, 2027Weekend A
Black FridayNov 26, 2027Weekend B
Christmas EveDec 24, 2027Weekend A
Christmas DayDec 25, 2027Weekend B
New Year's EveDec 31, 2027Weekend A
New Year's DayJan 1, 2028Weekend B

2028

Memorial DayMay 29, 2028Weekend A
July 4thJul 4, 2028Weekend B
Labor DaySep 4, 2028Weekend A
Thanksgiving DayNov 23, 2028Weekend B
Black FridayNov 24, 2028Weekend A
Christmas EveDec 24, 2028Weekend B
Christmas DayDec 25, 2028Weekend A
New Year's EveDec 31, 2028Weekend B
New Year's DayJan 1, 2029Weekend A

Shift Definitions

Canonical shifts with preserved source labels

Multiple spreadsheet labels can map to one real shift. The app keeps the original label for export while using the canonical definition for rules.

7 AM - 5 PM10 hours7-5, 7a-5p
7 AM - 11 AM4 hours7a-11a
7 AM - 3 PM8 hours7, 7-3, 7a-3p
7 AM - 7 PM12 hours7A
11 AM - 3 PM4 hours11-3
11 AM - 7 PM8 hours11-7
11 AM - 11 PM12 hours11A
3 PM - 7 PM4 hours3-7, 3p-7p
3 PM - 11 PM8 hours3-11p, R
3 PM - 3 AM12 hours3P
7 PM - 11 PM4 hours7-11
7 PM - 3 AM8 hours7p-3a
7 PM - 7 AM12 hours7P
11 PM - 3 AM4 hours11p-3a
11 PM - 7 AM8 hoursN
11 PM - 11 AM12 hours11p-11a
3 AM - 7 AM4 hours3a-7a
3 AM - 11 AM8 hours3a-11a
3 AM - 3 PM12 hours3A

Patient Coverage

Counts toward staffing

WELWork, Earn, Learn reduced-hours program; still patient care

Non-Coverage

Creates gaps or context

EDUEducation such as BLS or ACLS; not with patients
NRNurse residency
OOrientation for new hires; non-patient coverage for now
OFFOff that day
PTOPaid time off

Employees

Database employees

These examples exercise the role, pool, FTE, weekend, per diem, and preference fields before real employee data is imported.

EmployeePoolShift poolFTEWeekend
Demo, LPNLPNlpnday0.9B
Demo, PCTPatient Care Technician Med Surg StTheresapctnight0.9A
Demo, PSCPatient Safety Companionpscday0.9A
Demo, RNRNrnday0.9A
Demo, UCUnit Secretary Med Surg StTheresaucday0.9B